BLISS provides a provision to the Secretarial team to send the Agenda Notice e-mails for the upcoming meeting along with Calendar Invite enabling the directors and invitees for the meeting to add the event to their personal calendar and be reminded of the meeting based on their reminder status set. This feature allows the directors and invitees to plan and ensure participation in the meeting.

The calendar invite can be sent only after the Agenda is finalized.

Steps to send agenda mails along with Calendar Invite

1. Go to Records page of your company
2. Select the meeting for which you wish to email the agenda along with Calendar Invite
3. Open the agenda and select the agenda file type option to be emailed – pdf or word
4. Click ‘Email’ button
5. Select email ids of the directors and invitees to whom you wish to send the mail. If your Register of Directors & KMP is updated in BLISS, click the Directors checkbox to get prefilled email ids of all the Directors. Otherwise please add e-mail id of the Directors.
6. Tick ‘Include Calendar Invite’ checkbox if you wish to add calendar invite for the meeting
7. Confirm the date and time for which calendar is to be created and click ‘Include’ button
8. Click ‘Send’ button to send the email.

Please note, if you are sending the same Agenda notice once again to other invitees not included in the first e-mail, please mark all the original invitees for the meeting to ensure the original invite remains intact.

If the original invitees are not marked in the subsequent e-mail, the original invite will get cancelled as a new meeting is been created excluding the original invitees.

BLISS provides a provision where users can add customized sub-committees as per their requirement, by defining the number of meetings for that sub-committee, the quorum required for these meetings including specifying the number of Independent Directors who need to be present, setting reminder emails for conveying the committee meetings.

Further, the user can add any number of sub-committees to their company as required by them.

Steps to add User defined Sub-committees

1. In Company Data, go to Sub-committee tab
2. Click Add button to add new sub-committee
3. Fill in all the details required, such as:

• Sub-committee Name
• Last meeting S.No. to track serial numbers of subsequent meetings
• Select Members of the Committee from the list of Directors as available in Register of Directors and KMP updated in BLISS
• No. of Minimum Directors and Independent Directors for the purpose of Quorum
• No. of Meetings and Select the Quarter in which it is to be done in order to trigger the dashboard and due date reminder alerts
• Duration Start the date from which the sub-committee meeting needs to be conveyed and Duration End -the date up to which the sub-committee meeting needs to be conducted.
• Click Save button to save the details

4. Click Edit button to edit existing sub-committees and click Save button to save the details

With BLISSPLUS, you can create Directors as users. Once created as users, the Directors can indicate their availability for a scheduled meeting, view the complete Board Docket or view each attachment separately and get venue directions for the meeting. With this feature, Directors can plan their calendar, have board docket at their fingertips thereby enhancing their productivity.

How to provide Directors access to BLISSPLUS?

1. In Company Data, go to User Rights
2. Click ‘Add User’ link and update First Name, Last Name, Email Id and select the role as ‘Director’
3. You will have the option of customising the Directors view of the company records. Based on the needs of the Director you can provide them access to Agenda, Minutes, Registers and Returns as is mutually agreed. Choose the desired settings and click ‘Submit’

Please Note: The Directors need to open the link they receive in their email inbox and click on the link given to set their own password and access Company Records in BLISSPLUS.

Features available to the Director as a user:

1. Dashboard– To track compliance status of the Company
2. Scheduler– To view calendar of proposed and scheduled meetings
3. Records– View Company records of agenda, minutes, registers and returns. In addition, check their availability status for a scheduled meeting and get venue directions
4. Past Records-To view Company’s previous years’ record
5. E-repository– To view Company’s important documents like Memorandum of Association and Articles of Association
6. MCA Data– To view Company Profile as available on MCA website
7. Financial Information-To view company’s capital structure and financial information
8. Action Trackers– To view pending actions
9. Other Compliances– To monitor list of applicable compliances

BLISS provides the user with an option to e-mail Directors to get their availability by Board Meetings by giving them the proposed agenda and meeting date and time at a click of a button. This feature will help the Directors to plan their availability for the meetings and enhance their productivity.

How to send Board Meeting alerts to schedule meetings?

1. In ‘Company Data’, go to ‘Meeting Scheduler’
2. In the Meeting Scheduler, select the meeting type, quarter, date and the proposed agenda
3. Select the meeting for which you wish to send email to Directors for ascertaining their availability
4. Click on ‘mail icon’ and enter the email ids of the individuals to whom you wish to send the alert
5. Click ‘send’ button to send the mail alert. Please note the mail icon will turn light blue.
6. To access the mail sent, click on the mail icon, which has turned blue in the Meeting Scheduler

BLISS enables users to create and circulate the AGM Notice that is complete in all respects. You can download a comprehensive notice that contains:

1. Notes to the Agenda notice
2. Explanatory Statement for Special Business
3. Admission Slip for shareholders
4. Proxy Form for shareholders
5. Route map for the meeting venue, and
6. Where needed, generate shorter notice consent letters from shareholders

BLISS contains 50+ pre-populated resolutions for Shareholders’ Meetings with curated but editable resolutions for Ordinary and Special Business.

This reduces the time and effort in drafting the agenda and other documents while ensuring that nothing critical is missed out from a compliance perspective.

Steps to create Shareholders Meeting Agenda

1. Go to Agenda, select the Annual General Meeting
2. Ready to use Agenda templates with Pre-Populated Ordinary Business Agenda items will be available
3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
4. Select the agenda item and drag and drop it to the center of the screen
5. Place it as per desired serial order through move item toggle
6. Update the required details for all agenda items or make changes as required
7. Save the agenda and update meeting details.

Further, the document layout/formatting is customizable for Notice and Shorter Notice consent for BLISS LISTED/BLISSPLUS users

Note: Prefilled shorter notice consent letters can be generated if details of all the members are updated in Register of Members in BLISS.

How to create E-Mail template?

BLISS enables users to track leakage of sensitive documents by Including watermarks in document templates. The data downloaded or printed by the users will have watermark displaying the email id of the user, along with the date and time of download. This will help the company to deter misuse of data or track any leakage of the confidential data that is stored in BLISS for unauthorized purpose.

This can be used for both Agenda, Minutes and Circular resolutions of the Company.

 What token to be used and where?

 1. |watermark{text(Private and Confidential),date(dd/MMMM/yyyy hh:mm a)}|

 2. At the end of the document template.

BLISS has the provision for users to group Multiple Agenda Items together for more efficient Board Meetings. Users can group items under -For Board’s Noting, For Board’s Information, For Board’s Decision making, etc. This could enable optimum time allocation for efficient Board Meetings.

Key Features:

• Grouping of agenda items makes the Meeting Agenda and Minutes more structured and better presented for efficient meetings.
• Club multiple agenda items of same nature together thereby presenting a more coherent agenda to the Board.
• Option to create sub-groups within the main group.
• Ease of rearranging agenda items within same group or from one group to another. Rearranged sequence can be moved to Agenda Module by clicking ‘Agenda Sequence’ button.
• Provision to group a select set of agenda items of the agenda and minutes and option to choose to display or not to display the group name and description in the downloaded agenda and minutes.
• Provision to replicate groups created from Agenda to Minutes.

Please Note: This feature works only if user defined template is uploaded for agenda/minutes.

Agenda documents and minutes of the Board or Subcommittee meetings can be downloaded from BLISS with bookmark facility that eases navigating through the Board documents. This feature is available for documents created using token templates feature in BLISS. It enhances the readability of the document by enabling the Directors to switch between agenda items where the meeting has large number of agenda items by just clicking the bookmarked titles. In addition, the positioning of the attachments to there solutions can be either at the end of the document or at the end of each resolution.

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated. All the meetings created using BLISS gets synchronised for display in the Records repository under the specified folder financial year wise and are arranged based on the serial no. of the meetings.

Steps to Automate Meeting Serial Numbers

1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
3. For sub-committees, go to sub-committee module under Company Data and update last committee serial number for all the constituted committees
4. Please note serial numbers updated are editable
5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

All the meetings created using BLISS can be viewed in serial order of the meeting number under the Records page.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format.

BLISS enables users to create agenda for the Board Meeting/ Sub-committee Meetings/ Shareholders’ Meeting. For which draft of pre-populated resolutions depending on the type of meeting along with list of other curated and editable resolutions are available. Based on the agenda created, BLISS auto-generates draft minutes of the meeting and also captures the preamble of agenda item for easy reference to update the minutes gist. This reduces the time and effort in drafting minutes, also ensures that nothing critical is missed out from a compliance perspective.

How to get auto-generated minutes?

1. Go to ‘Agenda’ tab and select type of meeting
2. Create agenda of the meeting. List of pre-populated resolutions will be available depending on the type of meeting selected. Add other necessary resolutions from the list of resolutions available or create a customised agenda item
3. Save your agenda, update meeting details and finalise the agenda once approved
4. To get minutes, go to ‘Minutes’ tab and select the meeting for which you wish to generate minutes
5. Based on the agenda items added in agenda, minutes of the meeting with same agenda items and resolutions will be generated
6. Update the minutes gist for all the agenda items. Please note BLISS displays the preamble part of the agenda items in the minutes for easy reference.
7. Add any other item with the permission of Chair, if any
8. Click ‘Save’ and update ‘Meeting Details’. Finalise the minutes once approved

Draft/final minutes of the meeting can be circulated to the Directors through e-mail option available in BLISS which also captures the proof of delivery for the same.

BLISS enables users to define their templates for Agenda, Minutes and Circular Resolutions of their Board and Committee Meetings. This feature helps them generate documents confirming to their style guide: the design, look and feel, by just defining it once in our template.

Steps to define document template-

Login to BLISS and click on the particular Company

For Board/ Committee Agenda:

1. Click on Agenda tab select the type of meeting
2. Agenda module for the selected meeting opens
3. Click save button and click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined agenda template for once.
6. Create your meeting agenda using BLISS and download it as per your defined template 

For Board/ Committee Minutes:

1. Click on Minutes tab, select the meeting for which minutes are due
2. Minutes module for the selected meeting opens
3. Click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined minutes template for once.
6. Create your meeting minutes using BLISS and download it as per your defined template 

For Circular Resolution:

1. Click on Minutes tab, select the type of Circular Resolution- Board Meeting or Sub-committee Meeting (For Sub-committee Circular Resolution select the type of committee).
2. Circular Resolution module for the selected meeting opens
3. Click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined minutes template for once.
6. Create your meeting minutes using BLISS and download it as per your defined template

Please note that the defined template uploaded once will be considered every time you create Agenda/ Minutes/ Circular resolution. Further, the template-based document generation is applicable only for meetings with Agenda Notice dated 03 August 2019 and after as this is the date on which this feature is released.

BLISS provides a provision for the Secretarial Team and Directors of the company to comment on the Board Docket. Annotations can be marked as public/private in the Board Docket. The public annotations are notified to other Directors and Secretarial Team. This feature also enhances communication among the CS and Directors.

Steps to add annotation in the Board Docket

For Secretarial Team:

1. Once the agenda/ minutes of the meeting is published, it is available for adding any further comments or annotations
2. Go to the Records Page and identify the meeting for which you wish to review the Board Docket
3. Open the document (agenda/ minutes/ circular resolution) as available under Key Information and Annotations column
4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
5. Enter the comment and select the view as ‘Post to Public or Only me’.

For Directors with access to BLISSDOCS App:

1. Once the agenda/ minutes of the meeting is available for the Directors review in BLISSDOCS app, the Directors can add their comments or annotations
2. Open the BLISSDOCS app from your android/IOS mobile phone/tab
3. Open the particular company and click on the dashboard
4. Click on the dropdown available on the top of the screen and select Records (To review Circular Resolution, select Voting Records from the dropdown)
5. Click on the Board Doc/ Minutes you wish to review
6. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
7. Enter the comment and select the view as ‘Post to Public or Only me.

For Directors without access to BLISSDOCS APP (Web):

1. Once the agenda/ minutes of the meeting is available for the Directors review, the Directors can add their comments or annotations
2. Login to BLISS and click on the particular company to review the available records.
3. Go to the Records Page and open the Board Doc/ minutes/ circular resolution you wish to review
4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
5. Enter the comment and select the view as ‘Post to Public or Only me’

Please note: For a public comment, other users can also add a reply to it. Records page will indicate the public annotations marked with total annotation count. Both, Secretarial Team and the Directors will be notified via mail when the public annotation is marked by anyone. Directors with BLISSDOCS app access will receive a push notification for the same.

BLISS allows user to replicate the entire agenda of already completed meeting to a new agenda more efficiently. The agenda can be replicated both for the same company and from one company to another. This feature saves a lot of time and effort as well as enhances the productivity of the Secretarial team.

There are two ways to replicate agenda: 1. Records Page 2. Agenda of Completed Meeting

Steps to Replicate Agenda- Records Page

1. Go to Records page and identify the meeting of which agenda is required to be replicated
2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
3. Click on the particular meeting and click ‘Replicate’ button
4. Select the Company in which you wish to replicate the same agenda and click ‘Replicate’
5. A draft agenda with same agenda items will be created in the selected company’s Records page
6. Save the agenda and update meeting details

Steps to Replicate Agenda-Agenda of Completed Meeting

1. Go to Records page and identify the meeting of which agenda is required to be replicated
2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
3. Open the agenda of the selected meeting and verify the agenda items to be replicated to a new agenda
4. Click ‘Replicate’ button available in agenda module
5. A draft agenda with same agenda items will be created in the Records page
6. Save the agenda and update meeting details

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated.

Steps to Automate Meeting Serial Numbers

1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
3. Select the sub-committee, if any constituted in the Company and update last meeting’s serial number
4. After updating all other company details, click ‘Save’. Please note serial numbers updated are editable and can be edited after clicking ‘Edit’ button and the option to edit is available only with the Admin of the Company
5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format

BLISS enables the user to make a one-time entry of the list of Permanent Invitees to the Board /Sub-committee meetings. Once entered, the list of Permanent Invitees get auto populated to the meeting details of the Board / Sub-committee meetings.

Steps to get auto-populated List of Permanent Invitees

1. In Company Data, go to Permanent Invitee tab
2. Click ‘Add Permanent Invitee’ button to add invitees
3. Update Invitee’s Name, Role and Name of the Organization Represented
4. List of Permanent Invitees added will be auto populated to meeting details of the Board/ Sub-committee Meetings

Keep your Meeting Details updated with BLISS by updating your Register of Directors and KMPs. For adding new directors,

Steps to Add New Director

1. Select the Registers module in the Company you want
2. Select the Register of Directors and KMP
3. Add the new director in your Register of Directors and KMP with details of the new appointment
4. Ensure that the date of the board meeting in which the appointment was made is updated
5. For all the meetings post the date of Board Resolution, BLISS will capture name and designation of the newly appointed Director under the meeting details section

For Directors who have ceased to be directors, please take the following steps:

Deleting an existing Director on retirement or resignation

1. Select the Registers module in the Company you want
2. Select the Register of Directors and KMP
3. Select the entry of a Director who ceases to form part of the Board
4. Update the Date of cessation of office for that Director
5. On updating the date of cessation, for all the meetings post that date, BLISS will not capture the name of the Director who ceased to be a Director of the Company.

Short cut to Remove Director from Meeting Details:

• Select your meeting from Records page
• Go to Minutes and click ‘Meeting Details’ button
• Select the Retiring Director and click the delete (X) button

BLISS provides pre-populated resolutions for Shareholders’ Meeting notice with a repository of fifty plus curated and editable resolutions for Ordinary and Special Business. In addition to the resolutions, BLISS enables the user to create for shareholder meetings the following:

• Notes to the Agenda notice
• Explanatory Statement for Special Business
• Admission Slip for shareholders
• Proxy Form for shareholders
• Route map for the meeting venue
• Generate Shorter notice consent letters from shareholders

This reduces the time and effort in drafting the agenda and other documents and also ensures that nothing critical is missed out from a compliance perspective.

Steps to create Shareholders Meeting Agenda

1. Go to Agenda, select the type of Shareholders Meeting i.e. Annual General Meeting or Extraordinary General Meeting
2. Ready to use Agenda templates with Pre-Populated Ordinary Business Agenda items will be available
3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
4. Select the agenda item and drag and drop it to the center of the screen
5. Place it as per desired serial order through move item toggle
6. Update the required details for all agenda items or make changes as required
7. Save the agenda and update meeting details

The agenda can be downloaded/emailed as a pdf or a word file which includes Meeting Agenda, Notes to the Agenda, Explanatory Statement if any, Admission Slip, Proxy Form, Route Map of Meeting Venue and Shorter notice consent letters template in case meeting is called at shorter notice Further, prefilled shorter notice consent letters can be generated if details of all the members are updated in Register of Members in BLISS.

BLISS enables users to create a customized agenda item as per their requirement where the user can draft their own proposal and proposed resolution. A provision is also provided to select the Register and Returns that needs to be triggered when this agenda item is approved. Based on the user selection, the selected register and return will also get triggered as a pending activity on finalization of the minutes.

Steps to add customized agenda item

1. Go to Agenda, select the preferred meeting.
2. Ready to use Agenda templates with Pre-Populated Agenda items will be available.
3. The last item in the list of curated agenda items in all the meeting types is the ‘Customized Agenda Items’. Drag and drop the item to the center of the screen.
4. Enter the agenda item’s title, select the Register and Return required to be updated for that item and click ‘Submit’.
5. Draft the proposal and proposed resolution for the customized agenda item added.
6. Place it as per desired serial order through move item toggle.

BLISS provides pre-populated resolutions for the Board/ Committees/ Shareholders’ Meeting agenda along with the list of curated and editable resolutions based on the requirements of Secretarial Standards for unlisted companies and LODR requirements for listed companies. This reduces the time and effort in drafting resolutions and also ensures that nothing critical is missed out from a compliance perspective.

Steps to add agenda items

1. Go to Agenda, select the preferred meeting
2. Ready to use Agenda templates with Pre-Populated Agenda items will be available as specified
   1. For unlisted companies -The First Board Meeting, The Meeting in which Accounts are approved and Periodic Board Meetings
   2. For listed companies-Quarterly Board Meetings, Board Meeting convening the AGM and Event Based Board Meetings
3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
4. Select the agenda item and drag and drop it to the center of the screen
5. Place it as per desired serial order through move item toggle
6. Update the required details for all agenda items or make changes as required
7. Save the agenda and update meeting details

BLISS enables the user to search previously completed resolutions from the same company as well as other companies in the user’s portfolio and replicate it into a new agenda created for the company.

Steps for Search and Replicate Resolutions

1. Select the type of meeting to prepare your agenda
2. Click on Search, select the company from where you wish to replicate the resolution and enter a keyword for search
3. Select the filter- Agenda/Minutes and search

BLISS will show all resolutions with the searched keyword in search result. Choose your resolution and click ‘Replicate’. Selected resolution will be replicated to the new agenda created for the company.

Agenda documents and minutes of the Board or Subcommittee meetings can be downloaded from BLISS with bookmark facility that eases navigating through the Board documents. This feature is available for documents created using token templates feature in BLISS. It enhances the readability of the document by enabling the Directors to switch between agenda items where the meeting has large number of agenda items by just clicking the bookmarked titles. In addition, the positioning of the attachments to there solutions can be either at the end of the document or at the end of each resolution.

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated. All the meetings created using BLISS gets synchronised for display in the Records repository under the specified folder financial year wise and are arranged based on the serial no. of the meetings.

Steps to Automate Meeting Serial Numbers

1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
3. For sub-committees, go to sub-committee module under Company Data and update last committee serial number for all the constituted committees
4. Please note serial numbers updated are editable
5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

All the meetings created using BLISS can be viewed in serial order of the meeting number under the Records page.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format.

BLISS enables users to create agenda for the Board Meeting/ Sub-committee Meetings/ Shareholders’ Meeting. For which draft of pre-populated resolutions depending on the type of meeting along with list of other curated and editable resolutions are available. Based on the agenda created, BLISS auto-generates draft minutes of the meeting and also captures the preamble of agenda item for easy reference to update the minutes gist. This reduces the time and effort in drafting minutes, also ensures that nothing critical is missed out from a compliance perspective.

How to get auto-generated minutes?

1. Go to ‘Agenda’ tab and select type of meeting
2. Create agenda of the meeting. List of pre-populated resolutions will be available depending on the type of meeting selected. Add other necessary resolutions from the list of resolutions available or create a customised agenda item
3. Save your agenda, update meeting details and finalise the agenda once approved
4. To get minutes, go to ‘Minutes’ tab and select the meeting for which you wish to generate minutes
5. Based on the agenda items added in agenda, minutes of the meeting with same agenda items and resolutions will be generated
6. Update the minutes gist for all the agenda items. Please note BLISS displays the preamble part of the agenda items in the minutes for easy reference.
7. Add any other item with the permission of Chair, if any
8. Click ‘Save’ and update ‘Meeting Details’. Finalise the minutes once approved

Draft/final minutes of the meeting can be circulated to the Directors through e-mail option available in BLISS which also captures the proof of delivery for the same.

BLISS enables users to define their templates for Agenda, Minutes and Circular Resolutions of their Board and Committee Meetings. This feature helps them generate documents confirming to their style guide: the design, look and feel, by just defining it once in our template.

Steps to define document template-

Login to BLISS and click on the particular Company

For Board/ Committee Agenda:

1. Click on Agenda tab select the type of meeting
2. Agenda module for the selected meeting opens
3. Click save button and click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined agenda template for once.
6. Create your meeting agenda using BLISS and download it as per your defined template 

For Board/ Committee Minutes:

1. Click on Minutes tab, select the meeting for which minutes are due
2. Minutes module for the selected meeting opens
3. Click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined minutes template for once.
6. Create your meeting minutes using BLISS and download it as per your defined template 

For Circular Resolution:

1. Click on Minutes tab, select the type of Circular Resolution- Board Meeting or Sub-committee Meeting (For Sub-committee Circular Resolution select the type of committee).
2. Circular Resolution module for the selected meeting opens
3. Click ‘Upload doc template’ button
4. Refer the available ‘sample template’ and token dictionary to define your template
5. Upload the defined minutes template for once.
6. Create your meeting minutes using BLISS and download it as per your defined template

Please note that the defined template uploaded once will be considered every time you create Agenda/ Minutes/ Circular resolution. Further, the template-based document generation is applicable only for meetings with Agenda Notice dated 03 August 2019 and after as this is the date on which this feature is released.

BLISS provides a provision for the Secretarial Team and Directors of the company to comment on the Board Docket. Annotations can be marked as public/private in the Board Docket. The public annotations are notified to other Directors and Secretarial Team. This feature also enhances communication among the CS and Directors.

Steps to add annotation in the Board Docket

For Secretarial Team:

1. Once the agenda/ minutes of the meeting is published, it is available for adding any further comments or annotations
2. Go to the Records Page and identify the meeting for which you wish to review the Board Docket
3. Open the document (agenda/ minutes/ circular resolution) as available under Key Information and Annotations column
4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
5. Enter the comment and select the view as ‘Post to Public or Only me’.

For Directors with access to BLISSDOCS App:

1. Once the agenda/ minutes of the meeting is available for the Directors review in BLISSDOCS app, the Directors can add their comments or annotations
2. Open the BLISSDOCS app from your android/IOS mobile phone/tab
3. Open the particular company and click on the dashboard
4. Click on the dropdown available on the top of the screen and select Records (To review Circular Resolution, select Voting Records from the dropdown)
5. Click on the Board Doc/ Minutes you wish to review
6. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
7. Enter the comment and select the view as ‘Post to Public or Only me.

For Directors without access to BLISSDOCS APP (Web):

1. Once the agenda/ minutes of the meeting is available for the Directors review, the Directors can add their comments or annotations
2. Login to BLISS and click on the particular company to review the available records.
3. Go to the Records Page and open the Board Doc/ minutes/ circular resolution you wish to review
4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
5. Enter the comment and select the view as ‘Post to Public or Only me’

Please note: For a public comment, other users can also add a reply to it. Records page will indicate the public annotations marked with total annotation count. Both, Secretarial Team and the Directors will be notified via mail when the public annotation is marked by anyone. Directors with BLISSDOCS app access will receive a push notification for the same.

BLISS allows user to replicate the entire agenda of already completed meeting to a new agenda more efficiently. The agenda can be replicated both for the same company and from one company to another. This feature saves a lot of time and effort as well as enhances the productivity of the Secretarial team.

There are two ways to replicate agenda: 1. Records Page 2. Agenda of Completed Meeting

Steps to Replicate Agenda- Records Page

1. Go to Records page and identify the meeting of which agenda is required to be replicated
2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
3. Click on the particular meeting and click ‘Replicate’ button
4. Select the Company in which you wish to replicate the same agenda and click ‘Replicate’
5. A draft agenda with same agenda items will be created in the selected company’s Records page
6. Save the agenda and update meeting details

Steps to Replicate Agenda-Agenda of Completed Meeting

1. Go to Records page and identify the meeting of which agenda is required to be replicated
2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
3. Open the agenda of the selected meeting and verify the agenda items to be replicated to a new agenda
4. Click ‘Replicate’ button available in agenda module
5. A draft agenda with same agenda items will be created in the Records page
6. Save the agenda and update meeting details

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated.

Steps to Automate Meeting Serial Numbers

1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
3. Select the sub-committee, if any constituted in the Company and update last meeting’s serial number
4. After updating all other company details, click ‘Save’. Please note serial numbers updated are editable and can be edited after clicking ‘Edit’ button and the option to edit is available only with the Admin of the Company
5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format

BLISS enables the user to make a one-time entry of the list of Permanent Invitees to the Board /Sub-committee meetings. Once entered, the list of Permanent Invitees get auto populated to the meeting details of the Board / Sub-committee meetings.

Steps to get auto-populated List of Permanent Invitees

1. In Company Data, go to Permanent Invitee tab
2. Click ‘Add Permanent Invitee’ button to add invitees
3. Update Invitee’s Name, Role and Name of the Organization Represented
4. List of Permanent Invitees added will be auto populated to meeting details of the Board/ Sub-committee Meetings

Keep your Meeting Details updated with BLISS by updating your Register of Directors and KMPs. For adding new directors,

Steps to Add New Director

1. Select the Registers module in the Company you want
2. Select the Register of Directors and KMP
3. Add the new director in your Register of Directors and KMP with details of the new appointment
4. Ensure that the date of the board meeting in which the appointment was made is updated
5. For all the meetings post the date of Board Resolution, BLISS will capture name and designation of the newly appointed Director under the meeting details section

For Directors who have ceased to be directors, please take the following steps:

Deleting an existing Director on retirement or resignation

1. Select the Registers module in the Company you want
2. Select the Register of Directors and KMP
3. Select the entry of a Director who ceases to form part of the Board
4. Update the Date of cessation of office for that Director
5. On updating the date of cessation, for all the meetings post that date, BLISS will not capture the name of the Director who ceased to be a Director of the Company.

Short cut to Remove Director from Meeting Details:

• Select your meeting from Records page
• Go to Minutes and click ‘Meeting Details’ button
• Select the Retiring Director and click the delete (X) button

BLISS provides pre-populated resolutions for Shareholders’ Meeting notice with a repository of fifty plus curated and editable resolutions for Ordinary and Special Business. In addition to the resolutions, BLISS enables the user to create for shareholder meetings the following:

• Notes to the Agenda notice
• Explanatory Statement for Special Business
• Admission Slip for shareholders
• Proxy Form for shareholders
• Route map for the meeting venue
• Generate Shorter notice consent letters from shareholders

This reduces the time and effort in drafting the agenda and other documents and also ensures that nothing critical is missed out from a compliance perspective.

Steps to create Shareholders Meeting Agenda

1. Go to Agenda, select the type of Shareholders Meeting i.e. Annual General Meeting or Extraordinary General Meeting
2. Ready to use Agenda templates with Pre-Populated Ordinary Business Agenda items will be available
3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
4. Select the agenda item and drag and drop it to the center of the screen
5. Place it as per desired serial order through move item toggle
6. Update the required details for all agenda items or make changes as required
7. Save the agenda and update meeting details

The agenda can be downloaded/emailed as a pdf or a word file which includes Meeting Agenda, Notes to the Agenda, Explanatory Statement if any, Admission Slip, Proxy Form, Route Map of Meeting Venue and Shorter notice consent letters template in case meeting is called at shorter notice Further, prefilled shorter notice consent letters can be generated if details of all the members are updated in Register of Members in BLISS.

BLISS enables users to create a customized agenda item as per their requirement where the user can draft their own proposal and proposed resolution. A provision is also provided to select the Register and Returns that needs to be triggered when this agenda item is approved. Based on the user selection, the selected register and return will also get triggered as a pending activity on finalization of the minutes.

Steps to add customized agenda item

1. Go to Agenda, select the preferred meeting.
2. Ready to use Agenda templates with Pre-Populated Agenda items will be available.
3. The last item in the list of curated agenda items in all the meeting types is the ‘Customized Agenda Items’. Drag and drop the item to the center of the screen.
4. Enter the agenda item’s title, select the Register and Return required to be updated for that item and click ‘Submit’.
5. Draft the proposal and proposed resolution for the customized agenda item added.
6. Place it as per desired serial order through move item toggle.

BLISS provides pre-populated resolutions for the Board/ Committees/ Shareholders’ Meeting agenda along with the list of curated and editable resolutions based on the requirements of Secretarial Standards for unlisted companies and LODR requirements for listed companies. This reduces the time and effort in drafting resolutions and also ensures that nothing critical is missed out from a compliance perspective.

Steps to add agenda items

1. Go to Agenda, select the preferred meeting
2. Ready to use Agenda templates with Pre-Populated Agenda items will be available as specified
   1. For unlisted companies -The First Board Meeting, The Meeting in which Accounts are approved and Periodic Board Meetings
   2. For listed companies-Quarterly Board Meetings, Board Meeting convening the AGM and Event Based Board Meetings
3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
4. Select the agenda item and drag and drop it to the center of the screen
5. Place it as per desired serial order through move item toggle
6. Update the required details for all agenda items or make changes as required
7. Save the agenda and update meeting details

BLISS enables the user to search previously completed resolutions from the same company as well as other companies in the user’s portfolio and replicate it into a new agenda created for the company.

Steps for Search and Replicate Resolutions

1. Select the type of meeting to prepare your agenda
2. Click on Search, select the company from where you wish to replicate the resolution and enter a keyword for search
3. Select the filter- Agenda/Minutes and search

BLISS will show all resolutions with the searched keyword in search result. Choose your resolution and click ‘Replicate’. Selected resolution will be replicated to the new agenda created for the company.

BLISS enables the Directors and Members of Board and Committee respectively, to vote For /Against / Abstain from voting on a Circular Resolution. Based on the number of Directors and members on the Board or Committee, respectively, voted, the approval date for the Board and Committee Circular Resolution also gets updated on obtaining majority votes in favour.

Subsequently, an auto-generated mail intimating the voting status is sent to the Admin and the Secretarial Team can view the voting details from the Records Page.

Different modes of Voting available for Directors & Members of the Committees in BLISS

1. Vote through mail received: Secretarial team to enable the option available in the Circular Resolution module for the Directors/ Members of the particular Committee to cast their vote through the voting provision available in the Circular Resolution mail received by them.
   i. Secretarial Team to create a Circular Resolution through the option available under ‘Minutes’ tab
   ii. Add the desired resolution from the repository available and make required changes
   iii. Save the Circular Resolution, add Serial No. and enter the Publish Date
   iv. Click ‘Final’ button to finalise
   v. Click ‘Vote by e-mail’ button to send Circular Resolution mail with option available to cast the vote

2. Web login: Directors and Members of the particular Committee to login to BLISS and cast their Vote through the option available in Records page.
   i. Once the Secretarial Team creates a Circular resolution, it will be available to the Directors/ Members of the particular committee
   ii. Directors to login to BLISS and navigate to Circular Resolution section in the Records Page
   iii. Click on ‘hand’ symbol to cast the vote and click ‘Submit’

3. BLISSDOCS: BLISSDOCS users can cast their vote through the BLISSDOCS app.
   i. Once the Secretarial Team creates a Circular Resolution, Directors/ Members of the particular committee will get a push notification on their mobile phone or tab
   ii. Click the notification and get directed to the voting screen or open the BLISSDOCS app and navigate to Voting Records
   iii. Cast the vote and click ‘Submit’

BLISS allows the users to create and mail Circular Resolution for all their constituted Committees with facility for auto-updating approval date based on the day majority of members of the committee voted in favour of the Circular Resolution and sends a mail to the Admin and the Editors of the Company that the Circular Resolution is approved. Approved Circular Resolution of the committee also gets noted in the next committee meeting automatically.

Please Note:

1. Entries for all the members of the Sub Committee should be updated in the Register of Director and KMP along with their e-mail id
2. The name of members should be selected as a member in the Sub Committee module under Company Data
3. The e-mail id in the register and the e-mail id with which the user logs in to BLISS should be same.

Steps to create Sub-Committee Circular resolutions:

1. Go to your company and click ‘Minutes’ tab
2. Select ‘Circular resolution – Sub-Committee Meeting’ and then select the type of committee from the list of constituted committees as marked ‘Y’ under Sub-committee module
3. Create the required Circular Resolution
4. Click ‘Save’ and update the Circular Resolution Publish Date
5. Click ‘Final’ button to finalise.
6. Click ‘Vote by email’ to send mail with voting option to the members

The Members of the committee can vote for/vote against/abstain from voting on a circular resolution through the mail received or through their Web login. BLISSDOCS users can also cast their vote through the BLISSDOCS app.

Note: Approval date does not get updated if the majority of directors have not casted their vote in favour of the Circular Resolution within Seven days.

BLISS helps users to create circular resolutions more efficiently by creating, circulating and tracking it, which includes populating it in the next Board Meeting for the board to take note of it. This ensures that the Secretarial Team does not miss out on the procedural requirement to place the approved circular resolution in the next Board Meeting for the Board to take note of it.

How to Create Circular Resolution and to enable BLISS to track it

1. Go to the Minutes tab in the Company and select Circular Resolution
2. Select the desired resolution from BLISS Resolutions Repository or create your own customized agenda item.
3. Number the circular resolutions for your record
4. Upload attachment related to the circular resolution
5. Download/ email the circular resolution by clicking on the pdf/ Word icon
6. Upload signed copies of circular resolutions received from Directors giving their response for your record.
7. Once finalised, the circular resolutions will be populated by BLISS in the next Board meeting, whenever it is scheduled.

Business exigencies may require a company to propose and get approval of the directors for a circular resolution. With BLISS you can now easily create a Circular Resolution and mail it to the directors for their approval. Further, after their approval, as required by the Companies Act, 2013, the circular resolution will get automatically pre-populated in the next board meeting for ratification.

Benefits of using BLISS for Circular Resolutions:

1. Create a circular resolution only for the permitted items that can be taken up through circular resolution. If you use pre-populated resolutions in BLISS, the software does not permit non-authorized items to be taken up as a circular resolution.
2. You can email the circular resolution to all the Directors using BLISS and keep track of the mails sent along with the proof of delivery.
3. The circular resolution proposed and emailed is automatically available in BLISS Records page for future reference.
4. You have the option to print the resolution along with any attachments that is uploaded for the circular resolution.
5. The Circular Resolution passed is automatically pre-populated in the next Board Meeting scheduled.
6. The records page in BLISS which is the e-Repository will store all the Circular Resolutions passed in that Financial Year.
7. You can download extract of passed resolutions from the Circular Resolutions available in Records Page, either in word or PDF and share it with the required third parties like Banks, counter party to contracts or government departments.

Steps to Create a Circular Resolution

1. Click on ‘Minutes Tab’ and select option to create Circular Resolution
2. Add desired resolution from BLISS Resolutions Repository or create customized agenda item.
3. Add required details in the resolution or make changes as required
4. Upload attachment, if any
5. Number the Circular Resolutions for your record and click ‘Save’
6. Finalize the Circular Resolution and update the date of passing Circular Resolution
7. Completed Circular Resolutions will be populated by BLISS in your next Board Meeting

BLISS has the provision for the Admin of a company to create users with customized viewing rights, i.e. to provide for specific period by specifying from and to dates, including the nature or type of records that they can view i.e., Agenda, Minutes, Registers, Returns and Action Tracker. Further, they can also set the access validity end date, when the access given to the viewer will be automatically withdrawn.

Steps to add Customised Viewer

1. In Company Data, go to User Rights
2. Click ‘Add User’ button and update first name, last name and email ID of the new user
3. Under Role, select Customised Viewer
4. Select the required filters for the type of records new user should be allowed to access
5. Select the period for which records can be viewed by that user and select among drafts and final documents
6. Set access validity end date and click ‘Submit’.

Please note the Customised Viewer added by the Admin can access BLISS only after registering their name, their mail ID and setting up a password for their BLISS access.

BLISS provides one point storage to keep all meeting related documents for their easy retrieval. 

Steps

• Upload attachments related to specific agenda item using upload for that Agenda item (PDF file of max. size 10 MB)
• Upload and store multiple annexures, meeting related documents and signed agenda for records, in the Signed Documents icon available in the Agenda module (support file types like word, pdf, excel)
• Presentation prepared for the Board meeting can be uploaded under the Presentation Icon in the Agenda Module in pdf file format.

Once uploaded in BLISS all these documents can be easily retrieved using the ‘Search’ feature.

Secretarial records are required to be maintained for eight years and they often resemble a haystack. Often the need is to find a specific record or entry. BLISS provides three types of intelligent search to find the needle in your haystack:

1. Search your entire secretarial records or a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using a keyword in the search option provided in BLISS. Further you can also replicate any resolution passed in previous meeting of the same company or another company in your portfolio by the click of a button.
2. Search for a specific resolutions or a Company Law prescribed template, using smart search from our rich repository by entering the keyword.
3. From your large portfolio, search for a specific company by using the ‘Alphabetic Search’ or the ‘Intelligent Search’ by entering the first few letters of your company name.

All the records created using BLISS gets automatically stored financial year wise to the respective folders like Board Meetings, Sub-committee Meetings or Shareholders’ Meeting. Further, the records of Circular Resolutions, Finalised Registers and Returns and other approved Actions are also automatically stored in distinct folders of that financial year, enabling easy retrieval.

1. Systematic Maintenance of Records- Meeting Agenda and Minutes get synchronized to the respective folder such as Board Meeting, Sub-committee Meeting or Shareholders’ Meeting in accordance to Meeting Serial Number
2. Option to update Key Information for any meeting that the user needs to go back to
3. Get Proof of Delivery for Agenda and the draft and final Minutes circulated to the Directors using BLISS email facility.
4. User defined folder- Upload any other financial year related documents like Annual Reports-Financial Statements and Board of Director’s Report
5. Search feature- Search your entire secretarial records or a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using any keyword in the search option provided in BLISS.
6. Print All- User with Admin rights can take back up of all the records as available in the Records Repository through Print All feature.

All this when you just use BLISS without needing to do anything more.

BLISS provides users a provision where signed agenda and minutes can be stored. This functionality provides ease of access to records. 

How to store signed Agenda and Minutes in BLISS

1. Go to Records Page
2. Select the particular meeting for which signed agenda/minutes is to be uploaded
3. To upload signed agenda, open the Agenda through ‘Agenda’ button and to upload signed Minutes, open the minutes through ‘Minutes’ button.
4. Click ‘Signed Documents’ icon to upload signed agenda/minutes. Please note multiple documents can be stored in the ‘Signed Documents’ repository,

How to access documents uploaded in the Signed Documents Repository

1. Go to Records Page
2. Select the particular meeting for which signed agenda/minutes is to be retrieved
3. To retrieve signed agenda, open the agenda through ‘Agenda’ button and to retrieve signed minutes, open the minutes through ‘Minutes’ button.
4. Click ‘Signed Documents’ icon to download the documents

BLISS has a provision to store records uploaded in the Past Records Repository. For the records once uploaded in the Past Records Repository, the right to hard delete these records is not provided to all users. When a user with drafter rights deletes a record, the file will move to the Restore bin and the drafter cannot delete files from the Restore bin. Only users with the Admin / Editor rights will have the right to delete records permanently (hard delete) from the restore bin.

Steps for users with Admin/ Editor rights to restore deleted documents from Restore Bin.

1. Select the company in which you need to restore the document
2. Go to the Company data and in company data to the Restore bin
3. Select the file you want to restore
4. After selecting the file, click the restore button
5. On clicking the restore button, the file will be restored in its original place from where it was deleted.

At any point of time, you can take a copy of all your records created using BLISS with our ‘Print All’ function. Users who are Admin of their Company can access the Print All function. By clicking on the Print All function, a zipped folder with all the secretarial records for that financial year is systematically organized in respective folders of Board Meetings, Sub-committee meetings, Shareholder meetings and will be sent to Admin’s email id registered with BLISS. 

Steps to use ‘Print All’

1. Go to Records Page, select the Financial Year for which you want to take back up
2. Click ‘Print All’
3. Select from the options to download zipped files in Pdf or Word & Excel and confirm
4. A mail will be sent to the Admin with all the documents created in the respective Financial Year.

This function will work at the back-end and may take a few minutes before the user gets the zipped files mailed to them.

BLISS enables its users to mark key decisions taken in any Board Meeting, Committee Meeting and Shareholders Meeting by capturing the summary for ready reference.

Steps for updating Key Information:

1. Go to Records, select the particular meeting for which you wish to update Key Information like Buy-back of shares, Dividend payment, Bonus issue, Allotment of shares and Acquisition of Shares in companies.
2. Under Key Information, click the comment icon.
3. Enter the Key Information and save.
4. Go to Records page to view the Key Information available on the screen.

The meeting for which Key Information is updated, the icon will turn to blue which enables the user to identify that the meeting has key information recorded in it.

In BLISS, you can store at two places – in the E-repository and in the Records page. A smart storage practice would be to:

1. Upload Memorandum and Articles, Shareholder Agreements and Loan Agreements in E-repository as these are not limited to any financial year.
2. Upload Annual Reports-Financial Statements and Board of Director’s Report in the Records page under the specific financial year as these are related to the financial year.
3. Upload declaration of interest received from Directors in the Register of Directors.

Please make sure maximum file size is less than 10MB.

(1)Based on the details of the charge created entered, a new entry gets created in the Register of Charges.

(2)Once the agenda is created in BLISS, e-form CHG 1 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download auto-filled form

• Satisfaction of Charge:

(1)Based on the details of the charge satisfied entered, entry created at the time of creation of charge gets automatically updated in the Register of Charges.

(2)Once the agenda is created in BLISS, e-form CHG 4 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download auto-filled form.

6. After filing the return with ROC, filed return and challan can be stored in BLISS e-repository for company records.

BLISS helps in capturing and recording re-appointment of a Director in the Company, by providing multiple dates of appointment to accommodate reappointment of Directors. This enables BLISS users to access and track the history of a Directors previous appointment dates in the Register of Directors and KMP.

Steps to record multiple appointment/reappointment dates for Directors

1. Update your Register of Directors and KMP using BLISS
2. Click on the entry for the Director for whom you wish to add their history of their original appointment and reappointment dates
3. Click edit button
4. Scroll down to ‘Previous appointment dates in the company’ field
5. Click ‘+’ button to add the tenure of all the previous appointment/reappointment
6. Click ‘Save’ button to save the changes

BLISS enables users to download auto-filled Annual Return of the Company in e-form MGT 7. On the basis of records updated for the last financial year and financial information of the company, BLISS auto-fills the Annual Return form.

To get a complete Annual Return, please ensure that you have used BLISS for all the secretarial activities in that financial year, i.e. all board meetings, shareholder meetings, updated all your registers in BLISS.

How to generate auto-filled forms

1. Go to Company Data and click ‘Financial Information’ tab
2. Click on ‘Edit’ button to update all the details including Company’s Capital Structure, Principle Activities, Details of Subsidiaries and Financial Information
3. Click ‘Save’ button to save all the details. Please note all the details entered are editable at any point of time
4. Make sure all the meeting records for the last financial year are created in BLISS
5. Make sure Register of Directors & KMP and Register of Members is upto date
6. Create your Annual General Meeting Agenda and Minutes using BLISS
7. Once the AGM Minutes are finalized, MGT-7 gets triggered as a pending return in the Returns tab
8. Go to Returns, click on download link to download auto-filled MGT-7 form.

Please note BLISS downloads latest version of the form as available on MCA.

BLISS allows users to keep Meeting Attendance Registers digitally. Users can download attendance sheet through BLISS and get it signed from the Directors/Members as the case may be and upload it back for records.

Steps to update Meeting Attendance Registers in BLISS

1. Create the meeting agenda using BLISS for the Board meeting/ Sub-committee Meeting/ Shareholders’ Meeting
2. Save the agenda and update the meeting details
3. Once the agenda of the meeting is finalized, Attendance Register for the particular meeting will be triggered as a pending register under the ‘Registers’ tab
4. Click on the Attendance Register and download the Attendance Sheet from the given link
5. The Attendance Sheet downloaded through BLISS will have all the meeting details and names of the Directors/ Members as the case may be
6. Post meeting, signed attendance sheet can be uploaded under the same pending attendance register in the ‘Register’ tab
7. After uploading the attendance sheet, confirm it to ‘Y’ and click ‘Final’
8. Finalized register entries are available in Records page

BLISS provides users with a provision to download prefilled Form CHG-1 along with auto filled Register of charges by updating the important details related to the charge created at the time of creation of Agenda of the meeting. This feature reduces data entry errors and save a lot of time and effort.

How to generate auto-filled forms

1. Create your meeting agenda in BLISS with borrowings from Banks and financial Institutions as one of the item.
2. Click on the icon available in the agenda item .
3. Update all the details related to the charge created and click on ‘Save’ button.
4. Save the meeting agenda, update the meeting details and finalize the agenda.
5. Register of Charges- Based on the details of the charge created entered, a new entry gets created in the Register of Charges.
6. E-form CHG 1– Once the minutes are finalized, e-form CHG 1 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download auto-filled form.
7. After filing the return with ROC, filled return and challan can be stored in BLISS e-repository for company records.

BLISS enables users to download auto-filled e-form ADT 1 (Notice of appointment of auditors by the company). On the basis of details updated by the user, BLISS auto-fills the e-form.

How to generate auto-filled form

1. Create your Annual General Meeting Agenda and Minutes using BLISS
2. Once the AGM Minutes are finalized, e- form ADT 1 gets triggered as a pending return in the Returns tab
3. Go to Returns, click on download link
4. Update necessary details of the auditor to be appointed and click ‘Submit’ button
5. Auto-filled ADT 1 form will be downloaded

Based on the information filled in BLISS by the users at the time of creation of the resolution, BLISS  automates and enables the users to download auto-filled DIR 2 -Director’s consent letter in form and DIR 8-Intimation by Director to be submitted by the Director to the company and e-form DIR 12 to be filled by the company with ROC on appointment of Director. Further, the same data is used to update the company’s Register of Directors and KMP with the new appointment.

How to generate auto-filled forms and update your registers

1. Create your meeting agenda in BLISS with appointment of Director as one of the proposed item.
2. Click on the icon available in the agenda item for appointment of Director.
3. Update all the details required in the module of the Director and click on ‘Save’ button.
4. Once the data is saved, you can download /print auto filled DIR 2 and DIR 8 forms.
5. Save the meeting agenda, update the meeting details and finalize the agenda.
6. Register of Directors & KMP- Based on the details of the Director entered, a new entry gets created for the newly appointed Director.
7. E-form DIR-12– Once the minutes are finalized, e-form DIR 12 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download an auto-filled form for filing with ROC.
8. After filing the return with ROC, filled return and challan can be stored in BLISS e-repository for company records.

BLISS enables users to update their Register of Members with a single click based on data in Agenda and Minutes. At the time of creation of Agenda for Allotment of Shares, the user can fill all the required details of members and these details will be later updated in the Register of Members. This feature saves a lot of time and keeps Company’s Register of Members updated immediately after the Minutes of the meeting are finalized.

Steps to get auto filled Register of Members

1. Update the capital structure segment in the Financial Information module under Company Data
2. Create the agenda for the meeting in which Allotment of shares is to be approved by the Board
3. Add ‘Allotment of Shares’ agenda item to the agenda
4. Click on the icon available in the agenda item for Allotment of Shares available to enter the allotment details
5. Enter all the Allotment Details and click ‘Save’
   Please Note: Allotment details updated in the icon can also be copied to the resolution. Go to Allotment of Shares Resolution and place the cursor where you want to copy the table with allotment details. Click on the icon again and click ‘copy’ button to copy the allotment details.
6. Save the Agenda and update Meeting Details
7. Click ‘Final’ button to finalize the Agenda. Once the Agenda is finalized allotment entries in the Register of Members will be available in draft mode.
8. After finalizing the Minutes of the Meeting, go to Register of Members and finalize the allotment entry by clicking the final button

BLISS enables users to print or download a fully complete Share Certificate for each shareholder in an allotment based on data entered in the Register of Members. This feature enhances the productivity of the Secretarial team and reduces their effort.

How to Print Share Certificate

1. Please ensure details of the allotment for all the shareholders in an allotment is updated in the Register of Members.
2. Click on Register of Members and select the folio of the shareholder for whom you wish to print the share certificate.
3. Identify the allotment entry for which you want the share certificate to be printed.
4. Click on the ‘Print Share Certificate’ icon and a fully complete Share Certificate will be downloaded for printing.

All the returns filed by the Company in the previous financial year to the year in which the company is registered in BLISS is available in the Company Master Data under the module Registers & Returns.
In addition to all the returns filed in the previous financial year being listed, the start date of the content in the Statutory Registers can also be updated for ready reference in the same screen.
Both these details help in conducting any audit-statutory or secretarial and due diligence by any investor or potential investor in the company.

Know Status of Returns filed by the Company in the previous financial year

1. 1. Go to Company Data, click on Registers & Returns
   2. Returns filed with MCA for the Previous Financial Year prior to BLISS subscription will be auto populated from the MCA data and shown for your easy review

Steps to update status of Statutory Registers maintained in/outside BLISS

1. Go to Company Data, click on Registers & Returns
2. Update the status as ‘Y’ for the Registers which are maintained outside BLISS for the period prior to BLISS registration
3. For Registers marked Y, the up to date is a mandatory, enter the date up to which the Register is maintained outside BLISS.
4. Click Save

In BLISS repetitive data entry is eliminated as a user can copy the details in Part – A of the Register of members or the Register of Directors and KMP of a folio from one company to another within the User’s portfolio.

How to do this:

1. Click on the Company from which the register entry is to be copied.
2. Click on register tab and select the required register (i.e., Register of Members or Register of Director and KMP)
3. Click on the particular folio that is to be copied
4. Click on copy button on top right-hand side
5. Type the company name to which the entry is to be copied
6. Click on Paste button
7. The desired entry is copied in a new folio.

Maintain all your 14, yes fourteen statutory registers electronically in BLISS as per the formats prescribed in the Companies Act, 2013.

• After the resolutions are passed, you can update the Registers by clicking the ‘Add’ button and enter the specific entries one by one.
• For past transactions, BLISS provides an excel template to upload all entries into the electronic register in one step.

With updated registers, BLISS will automatically

• Capture the names of all the Directors and Members for the meetings scheduled-Board Meeting, Committee Meetings and Shareholders Meeting.
• Have the annual return form MGT-7, automatically filled with all the required details.

Save your time and efforts with BLISS and access it 24 by 7, from any internet connected laptop or desktop.

BLISS enables users to stay prepared and plan for all event-based and calendar-based actions and compliances with BLISS Action Tracker. Users who are authorized to receive reminders in the ‘Reminder Status’ of the User Rights will get email reminder for the due date.

• For Event-based actions, based on agenda items that are part of your Meeting Agenda, BLISS will automatically trigger the list of pending action to be done along with their due dates. These actions can be assigned or delegated to other users.

1. Once the agenda of the meeting is finalised, pending actions get triggered and can be seen under the Action Trackers Tab
2. Go to Action Trackers Tab and click on the particular action under Event based Action Tracker
3. Select the user to whom you wish to assign the task
4. Update comments or upload any attachment if required and click ‘Submit’

The user to whom the task is assigned, will get a mail intimation for the assigned task. On completion of the job assigned, status can be updated.  Assignor can review the work delegated and approve it or reassign it. Approved actions will be available in Records page.

• For Calendar-based actions, BLISS triggers the annual compliances set by the users once, 30 days before the due date, every year.

1. Under Action Tracker Tab, go to Calendar based Action Tracker
2. List of pending actions with due dates will be available
3. Once the activity is done, necessary documents can be uploaded for records
4. Confirm it to ‘Yes’ and click ‘Submit’

Confirmed actions will be available in Records page.

Customised Event based and Calendar based actions can also be added by the users for a better work-flow management.

Stay prepared and plan in advance for your annual compliances with our calendar-based compliance tracker such as filing of form INC 22A ACTIVE (Active Company Tagging Identities and Verification) before 25^th April and DIR 3 KYC (for directors who has been allotted a DIN on or before 31st of March 2019) before 30^th April.

1. Track calendar-based compliances or Add your compliance timelines once a year in the calendar-based events by using BLISS Action Tracker.

• You will get email reminders on the dates scheduled.
• You can identify the individuals who should get the reminders.
• On completion of the activity update status.

2. Add as many activities as you need.
3. Get a snapshot of the pending due dates at any point of time.

In BLISS, the Admin of the company and the assignor of any actions can at any time send a reminder mails to assignee reminding them to complete the pending actions on schedule.

How to send reminder mails for pending actions:

1. Click on the Company that has the pending action for which you want to send the reminder mail
2. Click on Action Trackers tab.
3. Identify the pending action for which you want to send the reminder. Please ensure that the action is assigned to one of the users.
4. Click on the pending action for which reminder is to be sent.
5. Click on send mail now icon at the bottom of the screen.
6. A reminder will be sent to the assignee of that action.

Please note Only Admin and Assignor of the action can send the reminders to the Assignee.   

BLISS enables users to view the Registers, Returns and Action Trackers along with their due dates that are connected with a particular agenda item while preparing the meeting agenda. This helps users to pre-plan on the actions and compliances required to be done in advance.

Further, BLISS now triggers the pending Registers, Returns and Action Trackers even when the Agenda or Minutes are in the draft stage.

How to view ‘Associated Compliances’?

1. Prepare your meeting agenda/minutes using BLISS

2. Add necessary agenda items

3. Save and update date, time and venue under Meeting Details

4. Go to the respective agenda item for which you wish to view associated registers, returns and action trackers

5. Click ‘Associated Compliances’ button to view list of associated compliances along with their due dates

Note: Make sure you update the meeting date to view the due dates for the ‘Associated Compliances’.

BLISS provides a Risk Management Dashboard through which users can track the compliance status of the companies registered in BLISS. It calculates companies’ compliance summary once every day which can be refreshed on need basis. The users get status and consolidated reminder mails whenever the dashboard status changes. Risk Management Dashboard is a boon for the users who have large group of companies in their portfolio.

1. Once the user logs in to his account, he/she can access all the companies in his portfolio registered in BLISS;
2. Risk Management Dashboard has different modules to track i.e. AG- Agenda, MN- Minutes, RG- Registers, RT- Returns and AT-Action Trackers;
3. The dashboard is colour coded into Green, Amber and Red. Any of the module in Green states compliance is upto date, Amber is due date nearby and Red is timelines missed;
4. For users with bigger portfolio, Companies with more of Red modules, followed by Amber will be available on top so that users can prioritise their work accordingly in order to avoid non-compliance;
5. Select any company for the drill down view of the dashboard and track the pending or overdue activities.

Please note: The dashboard status gets automatically refreshed everyday at 9 am and can be further refreshed for the current compliance status by the users at any point of time.

BLISS helps you track all parameter based compliances, numbering 9 for private limited company and 19 for public limited companies, prescribed under the Companies Act, 2013 as applicable for your company on the basis of paid up capital, turnover, net worth, net profit and other information as provided by you under Company Data-Financial Information.

Example: Requirements to have a women director, independent director or XBRL filings of financial statements.

1. Go to Financial Information in the Company Data segment and update

• Capital Structure of your company
• Principal Activity
• Details of Subsidiaries
• Financial Information

2. Go to Company Data, in Company Data Compliances

• Track due dates for the compliances triggered and their compliance status
• Store proof of compliance
• Get email reminders for due dates

3. Get a snapshot of the pending compliances on dashboard

BLISS user can enter DSC renewal dates for all the Directors and KMP whose names are maintained in the Register of Directors and KMP to get e-mail alerts for renewing their DSC. This feature ensures you will not be caught with an invalid DSC when a critical document requires to be signed.

How to Monitor DSC renewal

1. In Company Data, go to Settings page
2. Under Digital Signatures Validity, update the DSC expiry dates for all the KMPs
3. Get mail alerts for the DSC renewal 30 days prior to the expiry date entered

Please note DSC validity column will display names of only those Directors and KMPs whose details are updated in the Register of Directors and KMPs.

BLISS ensures that you do not miss calling for a Board Meeting or a Shareholder meeting as required by the Companies Act, 2013. The Act requires four board meeting to be held every year and the gap between the meeting should not be more than 120 days and a shareholder meeting to be held within six months of the yearend. BLISS alerts you by sending a email reminder to you for conveying the board / shareholder meetings.

Further, you can also use BLISS to email the agenda notice to the directors and shareholders using BLISS. If the notice given for board meetings is less than seven days, BLISS highlights that this is a meeting called at shorter notice. Also, if you have prepared the notice earlier and are sending the email at a later date, BLISS will remind you if the date of your emailing is less than 7 days from the date of meeting. BLISS will ensure that you stay compliant under all circumstances.

Emailing an Agenda notice using BLISS:

1. Create your meeting agenda using BLISS
2. Save the agenda, update meeting details and finalize it
3. Select the file type, pdf or word and mark the print options
4. Click ‘Email’ button and add the mail ids of the people to whom you wish to mail the agenda
5. Click ‘Send’ button

In case, the date of e-mail is less than 7 days from the date of meeting or the date of notice and the date of sending e-mail is different, BLISS indicate the users with an alert.

In BLISS, the Admin of the company can classify their company as a Start-up Company, thereby enabling exemptions provided by the Companies Act, 2013 specifically for Start-ups. Under Section 173(5) of the Companies Act, 2013 Start-Ups need to have only one Board Meeting in each half of the calendar year, in contrast with regular companies that need to have four board meetings in a year. At the end of the five year period, the start-up company will transition to regular compliances which is auto tracked based on the date of Incorporation of the Company.   

How to classify a company as the Start-up Company:

1. Click on the Company for which start-up company compliance is to be activated
2. Click on Company Data tab
3. Click on Edit button in the MCA Data page
4. Tick the Box for Start-up company on the right-hand top of the page
5. Click on Save button
6. The company is now activated as a Start-up Company

Note: Please note Only Admin of the company can activate Start-up Company compliances.

BLISS alerts for important and significant events on the basis of information entered by the user, like:

• Tenure end of existing Statutory Auditor
• Tenure end of Directors
• Renewal for Digital Signature Certificates of the Company’s Authorised Signatories that includes Directors and KMPs

Update following details and get alerts for due date:

1. Tenure end of existing Statutory Auditor: Go to Company Data, under MCA Data update name of the Statutory Auditor appointed and their tenure end date. Six months before the tenure end BLISS triggers an alert for taking appropriate action.
2. Tenure end of Directors: For all the Directors of the company with fixed tenure, update the tenure end date in Register of Directors and KMP and get alerts six months prior to take appropriate action.
3. Renewal for Digital Signature Certificates of the Company’s Directors and KMPs: Go to Company Data, Settings and update DSC expiry dates for all the Directors and KMPs. 30 days before the expiry date BLISS reminds  the users to renew the digital signatures.

BLISS helps you track all parameter based compliances, numbering 9 for private limited company and 19 for public limited companies, prescribed under the Companies Act, 2013 as applicable for your company on the basis of paid up capital, turnover, net worth, net profit and other information as provided by you under Company Data-Financial Information.

Example: Requirements to have a women director, independent director or XBRL filings of financial statements.

1. Go to Financial Information in the Company Data segment and update

• Capital Structure of your company
• Principal Activity
• Details of Subsidiaries
• Financial Information

2. Go to Company Data, in Company Data Compliances

• Track due dates for the compliances triggered and their compliance status
• Store proof of compliance
• Get email reminders for due dates

3. Get a snapshot of the pending compliances on dashboard

Reminders reduces shocks and enhances productivity. BLISS make sure that you are not caught unaware at the last minute by providing you timely alerts to your email id registered with BLISS that is automated and system generated.

1. BLISS has a real time dashboard with colour coded compliance status for all the meetings-Board Meetings, Sub-committee Meetings and Shareholders Meetings, Registers and Returns, Pending actions and calendar events and Other parameters based compliances.
2. Alerts triggered based on change in status of dashboard for:
   • Scheduling meetings- Board Meeting, Committee Meeting and Shareholders Meeting
   • Finalizing minutes for all the meetings
   • Updating Registers and filling Returns
   • Completing assigned actions
   • Completing compliance triggered by financial parameter
3. Your admin can turn-on or turn-off the reminder status for any user based on their specific need.

BLISS enables users to update details of Administrator and Compliance officer under “Administrator Details” tab under Company data. This feature helps to record the name and contact details of the Administrator (both internal and external) and Compliance officer of a Company in BLISS and this further helps the management in large group to have better control and knowledge on the person(s) responsible for Compliances of a particular Company in the Group.

Where to update the details?

1. Under Company data, click on- Administrator Details and click ‘Add’ button to fill in the details like name and contact details of the Internal Administrator, External Administrator and Compliance officer.

2. Only users with Subscriber, Admin and Editor rights can update this information.

BLISS enables user to update and track changes in Memorandum of Association (‘MOA’) and Articles of Association (‘AOA’) from the year of incorporation of the Company till date. This helps in creating an institutional memory on change in MOA and AOA and users can also upload a PDF or an excel file of the changes made. This helps large groups with multiple companies to keep track on the changes of MOA and AOA of all companies.

Where to update the Memorandum of Association changes

1. Under Company data, click on- MOA and AOA Changes and click ‘Add’ button under Company MOA to fill in the details of date of Change, Clause changed, Old and New Clause from the year of incorporation of the Company till date.

2. You can also upload relevant attachment in PDF/excel file of the changes made.

3.  Only users with Subscriber, Admin and Editor rights can update this Master information.

Where to update the Articles of Association changes

1. Under Company data, click on- MOA and AOA Changes and click ‘Add’ button under Company AOA to fill in the details of date of Change, Old and New Clause from the year of incorporation of the Company till date.

2.  You can also upload relevant attachment in PDF/excel file of the changes made.

3.  Only users with Subscriber, Admin and Editor rights can update this Master information.

BLISS provides the facility for the user to update the details of Auditor-Statutory, Secretarial and Internal Auditors from the year of incorporation of the Company till date. This helps in creating an institutional memory along with the provision to download reports on Auditor details (i.e., Statutory Auditor, Secretarial Auditor, Internal Auditor and Cost Auditor) for a specific set of companies or the entire Group of Companies to which the user has access. This feature helps large groups with multiple companies to generate required information from BLISS thereby reducing their administrative load.

Where update the Auditor Database

1. Under Company data, click on- Auditor details and click ‘Add’ button to fill in the details of appointment date, tenure, cessation date, fees paid etc. with respect to Statutory Auditor, Secretarial Auditor, Internal Auditor and Cost Auditors of the Company from the year of incorporation of the Company till date.
2. You can also upload relevant attachments (in PDF) such as – e-Form(s) filed with MCA, consent letter from the auditor or appointment letter for the auditor for future reference.
3. Only users with Subscriber, Admin and Editor rights can update this Master information.

How to Generate Reports

1. Go to My Profile section on the top right of your screen and click ‘Report Generation’
2. Select the type of report, say Internal Auditor master, Statutory Auditor Master, Secretarial Auditor Master and Cost Auditor Master from the list available on left side of the screen
3. Click ‘Filter’ button to select the companies for which you wish to generate the report and select the desired fields from the super set of all fields.
4. Click ‘Apply’ to apply the filter criteria.
5. Click ‘Excel’ icon to download the excel report

Only users with Subscriber, Admin and Reporter rights can generate the reports

BLISS enables user to update the Dividend Master from the year of incorporation of the Company till date. This helps in creating an institutional memory and to download reports on Dividend for a specific set of companies or the entire Group of Companies to which the user has access. Only users with Subscriber, Admin and Reporter rights can generate the reports.

This helps large groups with multiple companies to generate required information from BLISS whereby they can reduce their administrative load.

Where to update the Dividend History

1. Under Company data, click on- Dividend Master and click ‘Add’ button to fill in the details of Dividend declared, including details of IEPF transfer dates from the year of incorporation of the Company till date.

2. You can also upload relevant attachments (in PDF) such as -Bank Statements, Shareholder Details.

3. Only users with Subscriber, Admin and Editor rights can update this Master information.  

How to Generate Reports

1.  Go to My Profile section on the top right of your screen and click ‘Report Generation’

2.  Select Dividend Master from the list available on left side of the screen

3.  Click ‘Filter’ button to select the companies for which you wish to generate the report and select the desired fields from the super set of all fields.

4.  Click ‘Apply’ to apply the filter criteria.

5.  Click ‘Excel’ icon to download the excel report

Only users with Subscriber, Admin and Reporter rights can generate the reports